User Guide

Complete guide to using the University of Dhaka Scholarship Application System

Getting Started

Login to the System

• Navigate to the home page
• Enter your User ID and Password
• Click the Login button
• Upon successful login, you will be redirected to your dashboard

Dashboard Overview

The dashboard is your central hub showing all application sections and their completion status:

• Basic Information * - Your personal details and contact information
• Educational Background * - Your academic qualifications
• Professional Career (DU) * - Your work experience at University of Dhaka
• Professional Career (Other) - Your work experience outside University of Dhaka
• Publication - Your research publications and scholarly works
• Secured Admission - Your secured university admissions and scholarships
• Guarantor Information * - Information about two guarantors

Completing Your Application

Step 1: Basic Information *

• Click on Basic Information from the dashboard
• Fill in all required fields including name, father's name, mother's name, date of birth, etc.
• Upload a recent passport-size photograph:
  • Accepted formats: JPG, JPEG, or PNG
  • Maximum file size: 300KB
  • If your image is larger than 300KB, an easy-to-use crop tool will automatically open
  • Use the crop tool to resize and adjust quality until the file size is under 300KB
  • The tool shows real-time file size with color indicators (green ✓ = acceptable)
• Provide your contact details and addresses
• Click Save & Next: Education to proceed

Step 2: Educational Background *

• Click the Add New button to add each educational qualification
• Enter details for SSC, HSC, Bachelor, Masters, PhD, etc.
• Provide board/university name, institute, result, and passing year
• You can Edit or Delete existing records
• Use Back: Basic Info or Next: DU Experience buttons to navigate

Step 3: Professional Career (DU) *

• Add your professional experience at University of Dhaka
• Click Add New and select position (Professor, Associate Professor, etc.)
• Select department/institute from the dropdown
• Provide from date and to date (or check "Currently Working")
• Specify appointment type and appointment against

Step 4: Professional Career (Other)

• Add your professional experience outside University of Dhaka (optional)
• Enter position, institution name, and duration
• You can add multiple experience records

Step 5: Publication

• Add your research publications (optional)
• Select publication type (Journal Article, Conference Paper, Book, etc.)
• Enter publication details in CV format
• You can use basic formatting in the text editor

Step 6: Secured Admission

• Add information about secured university admissions (optional)
• Enter university name, field of study, and country
• Specify scholarship percentage and duration if applicable

Step 7: Guarantor Information *

• Provide information for exactly two guarantors (all fields mandatory)
• Enter name, father's name, mother's name for each guarantor
• Provide affiliation, email, and contact number
• Enter present and permanent addresses
• Click Save & Next: Dashboard when complete

Navigation Tips

• Dashboard Button: Click this button from any page to return to the dashboard
• Back/Next Buttons: Use these at the bottom of each page to navigate between sections
• Save Buttons: All save buttons are green for consistency
• Add New Buttons: All add new buttons are yellow/orange for easy identification
• Progress Indicator: Check your dashboard to see how many sections are completed

Printing and Submission

1. Complete All Mandatory Sections: Ensure all sections marked with * are completed
2. Review Your Information: Go through each section and verify all details are correct
3. Print Application Form:
   • Return to the dashboard
   • Click the Print button (enabled only after completing mandatory sections)
   • A new window will open with your application form
   • Use your browser's print function (Ctrl+P or Cmd+P)
4. Sign the Application: Print the form and affix your signature in the designated area
5. Submit to Registrar: Submit the signed application to the Registrar, University of Dhaka through your Chairman/Director

Understanding Status Indicators

Tips and Best Practices

• Save Regularly: Click the save button after entering information in each section
• Use Valid Data: Ensure dates are in correct format and email addresses are valid
• Photo Upload: Use a clear, recent passport-size photograph with plain background. The system accepts images up to 300KB. If your image is larger, use the built-in crop tool to adjust the size and quality. The crop tool displays real-time file size with color indicators to help you meet the requirement.
• Double Check: Review all information before printing, as corrections after submission may be difficult
• Browser Compatibility: Use modern browsers (Chrome, Firefox, Edge) for best experience
• Logout: Always logout after completing your session for security

Troubleshooting

Common Issues and Solutions:

Print button is disabled

Complete all mandatory sections (marked with *) before the print button becomes active.

Cannot upload photo

Ensure your photo is in JPG, JPEG, or PNG format. The system accepts images up to 300KB. For larger images, a crop tool will automatically appear to help you resize the image.

Photo still too large after cropping

In the crop tool, try: (1) Reducing the quality slider below 85%, (2) Cropping a smaller area, or (3) Uploading a smaller resolution image from your device.

Form data not saving

Check that all required fields are filled correctly. Look for validation error messages.

Lost your password

Contact your department administrator to reset your password.

Cannot see recent changes

Try refreshing your browser (F5 or Ctrl+R) to see the latest updates.

Need Help?

If you encounter any issues or have questions:

1. Refer to this user guide for step-by-step instructions
2. Reach out to the Registrar's Office (Admin-3), University of Dhaka
3. Contact ICT Cell:

   Md. Ekhlas Uddin

   Programmer, ICT Cell

   01744309402